Attendee Terms & Conditions
Whereas, INDUSTRYNOW INC. (the “Organizer”) provides services, including but not limited to the exchange of information resources;
Whereas, the Registrant of this Service (the “Client”) wishes to engage the services of INDUSTRYNOW INC. through a list of services that were ordered (the “Order”) on the Web Site or submitted through hard copy to INDUSTRYNOW INC..;
Whereas, Client wishes to attend the event (the “Event”) that is organized by INDUSTRYNOW INC. (the “Organizer”) specified in the Order on the date (the “Date”) specified in the Order to interact with certain other registrants at the event;
Now therefore, taking into account the commitments and obligations made by both parties in accordance with the agreed terms and conditions, and in the Order, the parties agree as follows to comprise the following Agreement between You, the Client, and Us, the Organizer governing the rights and obligations of each party at the Event at the Venue on the Date:
- Event Fees
1.1. Total Fees
1.1.1. Total fees specified on the Order are subject to an additional service charge of 13% (“Service Charge”) applied to cover administration costs, and are excluding any applicable sales tax which shall be in addition. All fees shall be payable to the Organizer in full without any deduction counterclaim or set-off by Client.
2.1. Accepted Methods of Payment
2.1.1. The Deposit is payable in U.S. Dollars, and shall be paid by way of cash, credit card, direct bank transfer, or certified cheque payable to INDUSTRYNOW INC. upon execution of this Agreement.
- Right of Refusal
3.1. Unless all fees due have been paid in full (without any deductions, counterclaims, or set-offs), INDUSTRYNOW INC. may withhold any information related to the event and may also deny entry to the event for the client and their representatives. INDUSTRYNOW INC. retains the right to do so.
- Changes/Canceling the Event
4.1. INDUSTRYNOW INC. has the exclusive right to cancel or alter the digital platform, venue (for in-person scheduled events), location (including virtual event hosting), dates, or cancel the Event entirely at its sole and absolute discretion. Such changes will be communicated to the Client in writing. If INDUSTRYNOW INC. cancels the Event other than by reason of events or circumstances beyond its reasonable control, INDUSTRYNOW INC. will reimburse Total Fee to Client less 10% of any fees paid or payable. If Event is canceled by INDUSTRYNOW INC. by reason of events or circumstances beyond its reasonable control––including without limitation: Acts of God, flood, communicable disease, government restrictions, failure of any material supplier to the Event (in person event), or a cancellation by the operators of the Venue(in person event)–– INDUSTRYNOW INC. will reschedule Event to be held within a reasonable time (up to 12 months from original scheduled event date) and any Event Fees paid by the Client shall be converted to a non-refundable credit (a “Non-Refundable Credit”) towards the rescheduled Event.
- Exclusive Right to Cancel
5.1. The Organizer, INDUSTRYNOW INC., has the authority to cancel any Client booking without explanation, solely at its discretion. If such cancellation occurs, the Client will receive a prompt refund of all fees paid for the canceled booking.
- Cancellation by Client
6.1. The Client is not authorized to cancel their Order or terminate this Agreement at any point. However, as stated previously, it is permissible to make a substitution or transfer.
- Client Rights and Obligations
7.1. Attendance at Event
7.1.1. The Client will attend the event including seminars and conference sessions as pre-arranged by the Organizer and as determined by the Order.
7.2. Residing at Venue (Applicable for in person Event)
7.2.1. The Client is responsible for independently coordinating their stay at the Venue throughout the Event, without involving the Organizer. The Client acknowledges that they have already made necessary arrangements with the Venue or another suitable hotel for accommodations.
7.3. Right to Assign
7.3.1. A Client has the option to appoint a replacement attendee for the Event, who must have a comparable or higher status in terms of business and financial accountability. The appointment of a Substitute Client must be presented in written form and receive written approval from the Organizer. The Organizer holds complete discretion in approving any Substitute Client, and is not obligated to provide justification for their decision. Any Substitute Client must consent to comply with the Terms and Conditions outlined in this Agreement, while the original Client maintains primary responsibility for their actions and the payment of any related fees.
7.4. Right to Transfer
7.4.1. The transfer of an Order to a different event is permissible for Clients. In such cases, the Organizer must be informed as soon as the Client becomes aware that they are unable to attend, and no later than thirty (30) days prior to the Event date. The full payment for the Order must still be made, and an additional fee for the transfer may be charged at the discretion of the Organizer.
7.5. Other Costs (Applicable for in person Event)
7.5.1. The Client is accountable for the payment of any gratuities, which may comprise of expenses such as the use of leisure amenities provided by the Venue, parking charges, drinks served with meals (if applicable), and other miscellaneous expenditures that were not arranged by the Organizer, such as non-Organizer sponsored dining, in-room minibar usage, additional refreshments, and phone calls. The Total Fees do not cover the expenses of lodging or transportation, which are entirely the responsibility of the Client.
7.6. Conduct of Client
7.6.1. The Client assures that they possess the necessary qualifications to attend the event, and shall consistently display professional behavior. The Client pledges to comply with all safety, security, and other stipulations specified by the Organizer, Venue, or any other party authorized by the Organizer concerning the event.
7.7. Violation by Representatives
7.7.1. Client warrants that Client understands and agrees that any violation of proper conduct, in the exclusive view of the Organizer, will result in that Client being removed from the event at the expense of the Client. In the event that this occurs, the Client will not be entitled to any recourse from the Organizer and agrees to indemnify and hold harmless the Organizer from any liabilities that may occur by said conduct or in the removal of the Client.
7.8. Compliance by Client
7.8.1. Client will be responsible for ensuring compliance with this Agreement and hereby indemnifies and holds harmless the Organizer in full on demand against any breach of this Agreement resulting from any act, omission, statement, third party claim, costs, legal costs, or other conduct of any Client. Client warrants that they have the authority to bind their corporation to all terms of this Agreement.
- Organizer’s Rights and Obligations
8.1. Copyright of Materials
8.1.1. The content and materials presented by or on behalf of the Organizer at or related to the event are exclusively owned by the Organizer and are protected by copyright, trademark, and other intellectual property rights. No rights or licenses to these materials shall be inferred or granted. Third parties, Clients, and Client Representatives are strictly prohibited from copying, altering, modifying, or utilizing these materials for any purpose without prior written consent from the Organizer.
8.2.1. INDUSTRYNOW INC. will furnish the Client with an itinerary at the earliest practical time, delineating the attendees, speakers, and sessions that are slated for the Event. While INDUSTRYNOW INC. will make every attempt to follow the Itinerary in good faith, it maintains the right to amend or cancel the Itinerary, including any scheduled speakers or sessions, at its sole and complete discretion, without giving prior notice to the Partner.
8.3. Publicity of Event & Marketing
8.3.1. INDUSTRYNOW INC. cannot publicize or release any written or verbal statements or announcements regarding the Event without the prior approval of the Client. However, the Organizer is authorized to make public statements, announcements, or representations regarding the Event that could be construed as an explicit or implicit endorsement of any commercial product or service, without obtaining prior consent from the Client.
8.4. Use of Client Name and Trademarks
8.4.1. INDUSTRYNOW INC. may use the Client’s name or trademark in any advertising or promotional material without the prior consent of the Client.
8.5. Marketing Materials
8.5.1. INDUSTRYNOW INC. has the authority to incorporate images, videos, graphics, trademarks, and any other intellectual property belonging to the Client in future marketing materials without obtaining prior consent from the Client. The Client accepts that their image and intellectual property may be utilized in advertising, promotional, or marketing material and hereby waives all rights to object.
8.6. Ownership of Intellectual Property
8.6.1. INDUSTRYNOW INC. recognizes that the Client has exclusive ownership of all intellectual property rights, and the Organizer's use of such property does not diminish the Client's rights, except as specified in clause 8.6.1. The Organizer agrees that the Client possesses all trademarks, trade names, copyrights, patents, registered or unregistered. This Agreement does not transfer any proprietary interests or title of the intellectual property to the Organizer.
- Waiver and Indemnity
9.1.1. The Organizer shall not be held liable for any loss or damage incurred by the Client, except for cases directly caused by the Organizer's negligence. The Client will be responsible for any costs incurred by the Organizer due to any loss or damage directly caused by the negligence of the Client or any Substitute Client. The Client acknowledges that the Organizer shall not be held liable for any special, indirect or consequential loss or damage, including loss of business, profits, anticipated savings, goodwill, data, or any other loss or cost associated with any such damage.
9.2. Indemnity for Third Party Claims
9.2.1. The Client shall indemnify, defend, and hold harmless the Organizer, its employees, agents, representatives, invitees, and subcontractors from all claims, demands, and causes of action, including but not limited to bodily injury, death, or damage to property, brought by third parties resulting from the Client's negligent acts or willful misconduct. The Client shall investigate such claims and provide a defense at the Organizer's request. This indemnification shall not apply to claims arising from the negligence or willful misconduct of the Organizer.
9.3. Limited Liability of Organizer
9.3.1. The aggregate liability of Organizer in relation to this Agreement shall be limited to a total of the fees paid by Client to Organizer pursuant to this Agreement including for any claim of negligence.
9.4. Survival of Indemnities
9.4.1. The terms of Waiver and Indemnity above shall survive any termination or expiry of this Agreement.
- Data Protection Act
10.1. Confidentiality of Data
10.2. Use of Contact Information
10.2.1. The Client agrees that the personal information and details provided may be shared and made available by INDUSTRYNOW INC. to other attendees for the purpose of event planning, marketing, and operations. The Organizer may also use the contact information provided by the Client to inform them of upcoming events. The information will be held by the Organizer and may be shared with its sponsors unless the Client notifies the Organizer otherwise. If the Client does not wish to have their details made available, they must inform the Organizer.
11.1.1. Any consent required under this Agreement will not be unreasonably withheld.
11.2.1. The Article and paragraph headings used herein are for convenience only and are not a part of this Agreement and will not be used in construing it.
- Entire Agreement
12.1. This Agreement constitutes the entire agreement of the Parties, supersedes all previous agreements and no amendment to the terms of this Agreement will be effective unless made by the Organizer and Organizer providing written notice to the Delegate of that change. Upon entering into this agreement, both parties recognize that they have not depended upon and will not be entitled to any claim or remedy regarding any comment, portrayal, guarantee, or security, whether negligently or innocently made, that is not expressly stated in this agreement.
12.2. Equitable Relief
12.2.1. Client agrees that any breach of this Agreement by Client would cause irreparable damage, and that, in event of such breach, in addition to any and all remedies at law, Organizer will have the right to an injunction, specific performance or other equitable relief to prevent the continuous violations of the terms of this Agreement.
12.3. Force Majeure
12.3.1. Notwithstanding anything herein to the contrary, Organizer shall not be liable for any delay or failure in performance caused by circumstances beyond Organizer’s reasonable control.
12.4. Relationship of the Parties
12.4.1. This Agreement does not constitute a partnership or joint venture, and nothing herein contained is intended to constitute, nor will it be construed to constitute, such a partnership or joint venture. Except as expressly provided in this Agreement, neither Organizer or Client will have any power or authority to act in the name or on behalf of the other party, or to bind the other party to any legal agreement.
12.5.1. The provisions of this Agreement are to be considered separately, and if any provision herein should be found by any court or competent jurisdiction to be invalid or unenforceable, this Agreement will be deemed to have effect as if such provision were severed from this Agreement.
12.6. Number and Gender
12.6.1. Where the context permits, the singular includes the plural, and the masculine includes the feminine and vice versa.
12.7.1. Any communication or notice that is required or allowed to be made under this Agreement shall be made in writing, and can be sent via registered or certified mail with prepaid postage and a return receipt requested, through facsimile transmission (Fax) with an answer back confirmation, or via electronic mail with a confirmation of receipt. These notices and communications will be sent to the addresses provided by the Organizer and Client, or to any other address specified by either party through notice given as outlined in this paragraph.
12.7.2. A notice given in electronic form shall be admissible in judicial or administrative proceedings based upon or relating to this Agreement to the same extent and subject to the same conditions as other business documents and records originally generated and maintained in printed form.
12.8.1. The parties hereby irrevocably attorn to the exclusive jurisdiction of the Courts of the Province of Ontario with respect to any dispute arising under this Agreement.
- Governing Law
13.1. This agreement and any sales arising from it shall be considered as made in the Province of Ontario, and its interpretation and construction shall be governed by the laws of the Province of Ontario and the relevant laws of Canada. Organizer and Client explicitly exclude the United Nations Convention on Contracts for the International Sale of Goods, the International Sale of Goods Act, and any related statutes of the United States of America and/or any State, as amended, replaced or re-enacted from time to time.
- Authority to Bind
14.1. This Agreement is binding on the parties upon a booking submitted by Client, and Client represents to the Organizer that this Agreement has been submitted and authorized by an individual who is an authorized signatory of the Client and who has authority to bind Client to the terms of this Agreement.